Accommodation

The quality of accommodation in Madrid has received national and international recognition. In recent years some of the world's most prestigious architects and designers have been creating unique places for guests to relax in.

Accommodation for the delegates of Excellence in Rheumatology 2012 will be offered in the conference venue Melia Castilla Hotel and in other central hotels near the conference venue.

For additional accommodation options or clarifications, please contact the Conference Organisers:

Excellence in Conferences Ltd
Great West House, Great West Road
Brentford
Middlesex TW8 9DF, UK
Tel: +44 (0) 208 326 5718
Fax +44 (0) 203 292 1599 (Attn Hospitality Dept.)
email (Hospitality Dept.): eir-hosp@excellence-in-conferences.org

Rooms are available for a minimum stay of 3 nights for the period 23 – 30/1/2012

The abovementioned prices are in GBP (per room/night) and include:

• Accommodation   
• Buffet Breakfast    
• VAT

Arrival / Departure Policy for Hotels in Spain

Standard Check-in Time: after 12:00hrs                   
Standard Check-out Time: before 12:00 hrs

For earlier check-in and/or later check-out, please take into account that you may do so upon request and depending on the room availability at the particular hotel. Please bear in mind that there might be an extra charge based on the time of actual check-in or check-out.

Accommodation Booking

All room bookings require payment of one night’s rate as deposit at the moment of booking.

The Conference Organisers will charge your credit card with the balance due on December 19th, 2011.

All room bookings are considered valid only upon full payment of the total room cost and receipt of the hotel voucher.

On Line

The on-line reservations' system is for individual bookings only. For group bookings (i.e over 5 rooms) please contact the Conference Organisers.
For on-line bookings please click HERE.  

By Fax or E- mail

Please download the Hospitality Services Booking Form HERE and return the form duly filled in to the Conference Organisers by fax or e-mail:  

Excellence in Conferences Ltd
Great West House
Great West Road
Brentford
Middlesex TW8 9DF, UK
Tel: +44 (0) 208 326 5718
Fax +44 (0) 203 292 1599 (Attn Hospitality Dept.)

email (Hospitality Dept.): eir-hosp@excellence-in-conferences.org

A letter confirming your reservation will be sent to you by e-mail within three (3) working days from the day both your booking and your payment have been received. Should you not receive this letter in due time, please contact the Conference Organisers.

Cancellation Policy*

• Cancellations received prior to July 31st 2011 will receive full refund minus 37£ administrative fee.
• Cancellations received between August 1st and October 31st, 2011 will be charged with one (1) night stay.
• Cancellations received between November 1st and December 19th, 2011 will be charged with two (2) nights stay.
• There will be no refund for cancellations received after December 19th, 2011.

Any refunds that may occur to cancellation and/or alteration will be processed within two (2) months following the conclusion of the Conference.

* The above mentioned policy applies to individual bookings only. For group bookings (i.e over 5 rooms) please contact the Conference Organisers.

IMPORTANT NOTES:
In case of non arrival(s), the hotel(s) reserve the right to release the room(s) within 24 hrs. without further notice, provided that participant(s) have not informed the Conference Organisers about their late arrival(s). No refunds will be made for non arrival(s).

Late arrival(s) and/or early departure(s) (based on the dates of the confirmed booking), will result in the charge of the total room cost(s) and no refunds will be made.